Wasp Labeler Setup Guide AccuCOUNT
This guide was written for Version 2.78 of AccuCOUNT. If you are running an earlier version of AccuCOUNT, you will notice differences in the look of the program. Also, the Wasp Labeler pictures were taken from Wasp Labeler version 6.0.0.
Step 1: Set up printer and Install Software: (top)
The first step when working with Wasp is to install the software. Close all programs and insert the Wasp Labeler CD into the CD-ROM. Follow the on-screen instructions for a typical installation of Wasp. Once installed, there should be a shortcut on the desktop. If one isnt present, go to Start -> All Programs -> Wasp Technologies -> Labeler -> Labeler.
Next you need to install the printer drivers. Whether you will be using a HP DeskJet (for example) or a Zebra Label printer, the correct drivers must be installed with the installation disks received with the particular printer hardware. Also, when using a dedicated label printer, it is a good idea to set the label size using the label printer properties.
Step 2: Create the Barcode Text File with AccuCOUNT: (top)
Before the label can be set up with Wasp, a text file must be created with AccuCOUNT for the label to pull information from. Without this file, Wasp has nothing to reference when formatting the labels to be printed. To create the barcode text file:
- Go to Setup -> Settings and Registration (Figure 1-1). The AccuCOUNT Setup window appears.
- Click Browse Barcode Folder (Figure 1-2). Browse through your network and select the folder where you want the barcode text file to be placed, followed by barcode.txt. The default location is C:\Program Files\Attitude Positive\barcode.txt.
- Click Save (Figure 1-3). You will be taken back to the AccuCOUNT program.
- Go to Tasks -> Set Barcode Counts (Figure 1-4). The Set Barcode Counts window will appear.
- Click Refresh from accounting (Figure 1-5). AccuCOUNT will call the AccuLINK Adapter to pull the inventory list from the accounting software. Once it pulls over the list, it will appear in the Set Barcode Counts window.
- To set a count for a particular item, first set the amount of barcodes to be printed by setting the Count field. (Figure 1-6)
- Next single left click on the item(s) to attach that number to. (Figure 1-7)
- You can also shift-left click to select multiple items. (Figure 1-8)
- If you make a mistake on the quantity of barcodes to print, double left click on the Quantity To Print field to edit the number.
- Once all counts are set, click Set Barcode Counts (Figure 1-9). The text file that Wasp will reference will be created in the folder specified in step 1.
Step 3: Creating a New Label: (top)
When Wasp first opens, the Welcome window appears. Select Blank Label and hit OK (Figure 2-1). You will be presented with a blank label. The next step is to set up the label file so that it reflects the actual label that is to be printed. To set up the label size:
- Go to File -> Page Setup (Figure 2-2). The Page Setup window appears.
- Go the Printer Setup tab and select the printer driver that was installed for the printer that is to be used to print the labels (Figure 2-3).
- Go the Layout tab and select the label family and type (Figure 2-4). To determine what family and type your labels are, refer to the packaging the labels can in or contact the manufacturer of the labels. In the examples in this guide, Avery labels are being used because the printer is a DeskJet.
After setting the label size to reflect the labels being used, the Label Wizard must be run so that Wasp can integrate with AccuPOS Retail Management. To run the Label Wizard:
- Go to File -> Run Label Wizard (Figure 2-5). The Label Wizard window appears.
- Click on Select Data tab (Figure 2-6). You will be taken to the Step 2.1 - External Data Source page in the Label Wizard. Then click Next.
- Click Data Source (Figure 2-7). The External Data Source Wizard appears.
- Click Next. You will come to Step 1 Data Source Selection.
- Make sure the source type selected is Text File, CSV File (delimited) and click Browse (Figure 2-8).
- Browse through your network and select the text file that was created in Step 1 above. The default path is C:\Program Files\Attitude Positive\barcode.txt. If you moved the text file to a different folder, or if it is through a network share, be sure to select the correct text file.
- Click Next. Click Next again. You will be taken to the Step 2.1 Data Table Selection page in the External Data Source Wizard.
- In the list of Available Tables on the left, select barcode#txt (Figure 2-9). Click Next. The Step 3 Data Column Selection page appears.
- In the Available Columns list, select ITEM CODE, DESCRIPTION, PRICE, and QUANTITY (Figure 2-10). Click Exit Wizard. You will be taken back to the Step 2.2 External Data Source page in the Label Wizard. Click Next. Click Next again. You will now be taken to the Step 3.2 Add Text and Bar Codes page in the Label Wizard.
- Click Add Text (Figure 2-11). The Object Source window launches.
- Select the Database, ODBC, Access, QuickBooks, Delimited Text option under External Data (Figure 2-12). Click Next.
- Click the drop down arrow and select [barcode#txt].[DESCRIPTION] (Figure 2-13). Click Next. Click Next again. Click Finish.
- Repeat steps 10-11. Click the drop down arrow and select [barcode#txt].[PRICE] (Figure 2-14). Click Next. Click Next again. Click Finish.
- In the field labeled Format String, enter 0.00 (Figure 2-15). Click Next again. Click Finish.
- Click Add Bar Code (Figure 2-16). The Object Source window launches.
- Select the Database, ODBC, Access, QuickBooks, Delimited Text option under External Data (Figure 2-17). Click Next.
- Click the drop down arrow and select [barcode#txt].[ITEM CODE] (Figure 2-18). Click Next. Click Next again. Click Finish.
- Click Next three times. Click Finished. (Figure 2-19)
Step 4: Configuring the Layout of the Label: (top)
Now that the label template has been set to integrate with AccuPOS Retail Point of Sale, you must arrange the label to your liking. Typically, it is recommended to move the barcode object, which can be moved by holding down the left mouse button on the object, to the left-most side of the label. This is because the barcode stretches to the right depending on the length of the barcode that must be generated. Also, AccuPOS recommends using Code 128 symbology for the barcode object, though it is not required. To set this symbology:
- Right click on the barcode object and select Properties (Figure 3-1). The Object Properties window appears.
- Select Symbology and, using the drop down arrow, select Code 128. (Figure 3-2)
- Close the properties window.
With this symbology, the size of the barcodes is reduced. This is extremely helpful when trying to print out long barcodes on smaller labels.
Just as the barcode object can be moved around, so too can the description and price objects. A simple example of a label setup can be seen below (Figure 3-3):
Step 5: Setting the Barcode Counts Inside AccuCOUNT: (top)
Now that the label is configured inside Wasp and AccuCOUNT is configured to talk to the accounting and create the text file, barcode counts can be set inside AccuCOUNT. It is important to know that while setting the barcode counts inside AccuCOUNT, Wasp Labeler MUST be closed. To set barcode counts:
- Go to Tasks -> Set Barcode Counts (Figure 4-1). The Set Barcode Counts window appears.
- Select Refresh from accounting to pull over your inventory list from your accounting software (Figure 4-2). Be sure you are logged into your company file with Administrative rights and the AccuLINK adapter is running as well. Once the import is complete, your inventory list will appear in the Set Barcode Counts window.
- Set the amount of barcodes to print in the Count field. (Figure 4-3)
- Select the item whose barcode you want to be printed. (Figure 4-4)
- If a mistake is made on the number of barcodes to print for a particular item, simply double click on the count and the number can be adjusted (Figure 4-5).
- You may also shift click to set the same count amount for multiple items. (Figure 4-6)
- Once all barcode counts are set, select Set Barcode Counts (Figure 4-7). This will update the text file that Wasp pulls from. Once the counts are set, AccuCOUNT can be closed or minimize.
Step 6: Printing the Labels from Wasp: (top)
Now that the barcode quantities are set inside AccuPOS Retail Management, it is time to print them out using Wasp Labeler. To print out labels using Wasp:
- Go to File -> Print Preview (Figure 5-1). The Print Preview window appears.
- Select the radial option Dynamic From Column in Data Source (Figure 5-2). The Dynamic From Column in Data Source window appears.
- Using the drop down arrow for the column setting, select [barcode].[Quantity] (Figure 5-3). Hit OK to return to the Print Preview window.
- Hit Print Preview (Figure 5-4). You will be taken to the print preview. From here, it is a good idea to look through the preview to make sure that all barcodes will print correctly and will fit on the labels. If there are labels that do not look correct, adjustments can be made to the objects in the labels.
- Hit Print to print out the labels if everything looks good. (Figure 5-5)
The labels will be printed
to the selected printer and will be able to be scanned at the Point of