the end of every shift (when the funds are taken out of the till), a Z end of
shift report must be performed. The Z report will reset the till back to the
pre defined ‘Starting Cash’ amount, and at the same time will update Sage 50
with sales information and tendering totals.
you can Z out…
Close all suspended transactions – You must complete all suspended transactions
that are assigned to this till. If you need to keep these tickets open, you may
load them using a different till and save them back. Doing so will assign the
transaction to the new till.
Log the till out – If you click on the Z button and the till is
not available for reset, it means that it is still logged in at the Point Of
Sale. Before you can Z out, you must log the till out by either closing the
Point Of Sale program or logging a different till in.
Z end of Shift report is done using AccuPOS management:
on the Z button.
the pop up screen, select the Cash Till number you used to process
the total cash and cheques in your till (including starting cash) and enter the
total in the Ending Cash field.
on Z-out button.
you click on the Z-out button, a Reset report will appear. This report will
contain tendering totals, sales and returns by type, VAT total and Total ex.VAT
for this shift.
the same time, the AccuLINK Sage Adapter will update the Sage 50 company file,
check the adapter and make sure that Sales have been imported into Sage 50 and
no errors occurred.
update will contain sales information for that shift and will post as follows:
customers in the Sage 50 customer job list that were changed at the Point Of
individual Sales Invoices for all Point Of Sale transactions that had customers
assigned to, just the way they happened at the Point Of Sale.
one summarized Sales Invoice for all transactions processed during this shift
that had no customers assigned to the POS customer in Sage 50.
individual Invoices for all Point Of Sale transactions that where tendered
using the Customer Account tender type.
Tendering Totals by type to user defined account.
Z for that shift will get a sequence number assigned. It can be used to view
transaction detail reports, regenerate Z reports and resend sales information
to accounting using this sequence number.
the ending cash for the shift is either over or short, AccuPOS will still
report the total cash that should have been collected. The Over/Short on the Z
report does not transfer to Sage 50. To adjust the cash amount before you
deposit, create an Over/Short account in Sage 50 and manually transfer the over
or sort amount into this account by creating a Journal Entry.
the end of each day, it is necessary to POST/UPDATE invoices
and credit notes created. This in turn will transfer the funds from Tender
Summary to the accounts you have specified in your AccuPOS Retail. Please check
the Tender Summary account in Sage 50, as it is used as an additional audit
account balance should remain Zero
(£0.00). Every day after Sage 50 is updated by AccuPOS, you should check
the balance of this account. If this account has a Zero balance that means that
sales have posted correctly. If this account is either positive or negative,
there was a problem with the update and you should contact the AccuPOS support