Wasp Labeler Setup Guide

Table of Contents

Step 1: Set up printer and Install Software
Step 2: Creating a New Label
Step 3: Configuring the Layout of the Label
Step 4: Setting Barcode Counts in AccuPOS
Step 5: Printing the Labels from Wasp


 

Step 1: Set up printer and Install Software

The first step when working with Wasp is to install the software. Close all programs and insert the Wasp Labeler CD into the CD-ROM. Follow the on-screen instructions for a typical installation of Wasp. Once installed, there should be a shortcut on the desktop. If one isn’t present, go to:
Start All Programs Wasp Technologies Labeler Labeler
.

Next you need to install the printer drivers. Whether you will be using a HP DeskJet (for example) or a Zebra Label printer, the correct drivers must be installed with the installation disks received with the particular printer hardware. Also, when using a dedicated label printer, it is a good idea to set the label size using the label printer properties.

 


 

Step 2: Creating a New Label

When Wasp first opens, the Welcome window appears. Select Blank Label and hit OK. You will be presented with a blank label. The next step is to set up the label file so that it reflects the actual label that is to be printed. To set up the label size:

blank point of sale label

 

Go to File Page Setup. The Page Setup window appears.

pos label setup

 

Go the Printer Setup tab and select the printer driver that was installed for the printer that is to be used to print the labels).

point of sale printer setup

 

Go the Layout tab and select the label family and type. To determine what family and type your labels are, refer to the packaging the labels can in or contact the manufacturer of the labels. In the examples in this guide, Avery labels are being used because the printer is a DeskJet.

point of sale label layout

 

After setting the label size to reflect the labels being used, the Label Wizard must be run so that Wasp can integrate with AccuPOS Management. To run the Label Wizard:

 

Go to File Run Label Wizard. The Label Wizard window appears.

pos label wizard

 

Click on Select Data tab. You will be taken to the Step 2.1 – External Data Source page in the Label Wizard. Then click Next.

pos select data

 

Click Data Source. The External Data Source Wizard appears.

point of sale data source

 

Click Next. You will come to Step 1 – Data Source Selection.

 

Make sure the source type selected is Access and click Browse.

pos data access

 

Browse through your network and select the AccuPOS database. The default path is C:\Program Files\Attitude Positive\accupos.mdb. If you moved the database to a different folder, or if it is through a network share, be sure to select the correct database.

Click Next. Click Next again. You will be taken to the Step 2.1 – Data Table Selection page in the External Data Source Wizard.

In the list of Available Tables on the left, select barcode. Click Next. The Step 3 – Data Column Selection page appears.

pos data table

 

In the Available Columns list, select ItemCode, ItemDescription, Price, and Quantity. Click Exit Wizard. You will be taken back to the Step 2.2 – External Data Source page in the Label Wizard. Click Next. Click Next again. You will now be taken to the Step 3.2 – Add Text and Bar Codes page in the Label Wizard.

point of sale data column

 

Click Add Text. The Object Source window launches.

pos label add text

 

Select the Database, ODBC, Access, QuickBooks, Delimited Text option under External Data. Click Next.

pos object database

 

Click the drop down arrow and select [barcode].[ItemDescription]. Click Next. Click Next again. Click Finish.

pos barcode item barcode

 

Repeat steps 10.11. Click the drop down arrow and select [barcode].[Price]. Click Next.

pos item barcode price

 

In the field labeled Format String, enter 0.00. Click Next again. Click Finish.

pos label format string

 

Click Add Bar Code. The Object Source window launches.

point of sale add barcode

 

Select the Database, ODBC, Access, QuickBooks, Delimited Text option under External Data. Click Next.

pos select database properties

 

Click the drop down arrow and select [barcode].[ItemCode]. Click Next. Click Next again. Click Finish.

point of sale select itemcode

 

Click Next three times. Click Finished.

point of sale label finish

 


 

Step 3: Configuring the Layout of the Label

Now that the label template has been set to integrate with AccuPOS Point of Sale, you must arrange the label to your liking. Typically, it is recommended to move the barcode object, which can be moved by holding down the left mouse button on the object, to the left-most side of the label. This is because the barcode stretches to the right depending on the length of the barcode that must be generated. Also, AccuPOS recommends using Code 128 symbology for the barcode object, though it is not required. To set this symbology:

Right click on the barcode object and select Properties. The Object Properties window appears.

pos barcode object properties

 

Select Symbology and, using the drop down arrow, select Code 128.

pos label symbology

 

Close the properties window.

With this symbology, the size of the barcodes is reduced. This is extremely helpful when trying to print out long barcodes on smaller labels.

Just as the barcode object can be moved around, so too can the description and price objects. A simple example of a label setup can be seen below :

point of sale label sample

 


 

Step 4: Setting Barcode Counts in AccuPOS Point of Sale

Now that the label is setup, it is time to let Wasp know how many barcodes need to be printed out. The number of barcodes to be printed is set inside Management. To set Barcode counts:

  1. Open AccuPOS Management. Go to Manage Items List

    management-dropdowns-ITEM-LIST

  2. Use the vertical scroll bar to find the item(s) that you need to set the barcode count for.
  3. Use the horizontal scroll bar and scroll to find the column titled Barcode Count.

    item-list-barcode

    If you cannot find the Barcode Count column listed, press the “Edit Columns” button on the top right and make sure that “Barcode Count” has a checkbox to the left of it.

  4. The item’s default barcode count quantity is “0”. To change the number, simply type in the proper barcode count.
  5. To change a barcode count for multiple items at once (which is much more convenient then doing them one at a time), first you will need to have those items highlighted in blue. This can be done a number of ways:

    1. For items that are grouped together vertically: select the top item, hold down shift, then select the item at the bottom. This will highlight all the items inbetween.
    2. If there is an item in the middle of the selected block that you do not wish to set, hold down the Ctrl (Control) key and select it. This will deselect the item from the list.
    3. If the items that you wish to select are not in sequenced vertical order, simply select one, use the vertical scroll bar to find the next item, hold down the Cntl key and select the new item. This technique can be used to select (and even deselect) as many items as you need.
  6. Once you have all the items you need to selected, move your cursor to the bottom left of the items list and click the box labelled Barcode Count.

    Type in the proper barcode count and click the Update button. This will update all your selected items to the new barcode count number.

    item-list-barcode-UPDATE
  7. When done resetting all your Barcode Counts, select Save & Close on the Management screen.

 


 

Step 5: Printing the Labels from Wasp

Now that the barcode quantities are set inside AccuPOS Management, it is time to print them out using Wasp Labeler. To print out labels using Wasp:

Go to File Print Preview. The Print Preview window appears.

pos barcode print preview

 

Select the radial option Dynamic From Column in Data Source. The Dynamic From Column in Data Source window appears.

point of sale label data source

 

Using the drop down arrow for the column setting, select [barcode].[Quantity]. Hit OK to return to the Print Preview window.

pos label barcode quantity

 

Hit Print Preview. You will be taken to the print preview. From here, it is a good idea to look through the preview to make sure that all barcodes will print correctly and will fit on the labels. If there are labels that do not look correct, adjustments can be made to the objects in the labels.

pos final print preview

 

Hit Print to print out the labels if everything looks good.

point of sale barcode label sample view

The labels will be printed to the selected printer and will be able to be scanned at the Point of Sale right away.